Privacy Policy

1. Who we are

This Privacy Policy is issued by Venture Campus BV, a company incorporated under Belgian law with registered office at Schaarbeekstraat 20E bus 11, 9120 Beveren, Belgium, and registered in the Crossroads Bank for Enterprises under number BE 0674.611.046.

Venture Campus BV is the data controller responsible for the personal data collected through this website (venturecampus.com) and any related digital services. For all privacy-related enquiries, contact us at hello@venturecampus.com.

2. Legal framework

This policy is drafted in accordance with Regulation (EU) 2016/679 (the General Data Protection Regulation, "GDPR") and the Belgian Act of 30 July 2018 on the protection of natural persons with regard to the processing of personal data.

3. What personal data we collect

We collect personal data only to the extent necessary for the purposes described in this policy:

• Contact data: name, company name, email address, telephone number, provided voluntarily when you use our contact form or request a free subsidy scan.
• Project data: information you share about your company and your project so that we can assess grant eligibility.
• Communication data: the content of messages you send us and our correspondence with you.
• Technical data: IP address, browser type and version, device type, pages visited, time and date of visit, collected automatically when you browse our website.
• Cookie data: see Section 8 below.

We do not collect special categories of personal data, and we do not knowingly collect data from persons under the age of 16.

4. Purposes and legal basis for processing

Purpose	Legal basis (GDPR Art. 6)
Responding to contact form and subsidy-scan enquiries	Legitimate interest (Art. 6(1)(f)), and pre-contractual steps at your request (Art. 6(1)(b))
Assessing grant eligibility and preparing an application on your behalf	Performance of a contract or pre-contractual steps (Art. 6(1)(b))
Providing information about our services	Legitimate interest (Art. 6(1)(f)), pre-contractual communication
Improving and securing our website	Legitimate interest (Art. 6(1)(f)), to maintain our digital services
Analysing website usage via Google Analytics 4 (anonymised)	Consent (Art. 6(1)(a)), only where given via the cookie banner
Complying with legal obligations	Legal obligation (Art. 6(1)(c))

5. How long we keep your data

• Contact and subsidy-scan data: retained for a maximum of 3 years from the last interaction, unless a client relationship arises.
• Client project data: retained for the duration of the engagement and for the period required to substantiate the grant dossier towards the granting authority.
• Technical and log data: retained for a maximum of 12 months.
• Data processed for legal compliance: retained for the period required by law, typically 7 years for accounting records under Belgian law.

6. Who we share your data with

We do not sell, rent or trade your personal data. We may share data with trusted service providers who process it on our behalf and under our instructions, subject to data processing agreements:

• Vercel Inc. (website hosting, USA), transfers governed by Standard Contractual Clauses.
• Sanity Inc. (content management infrastructure, USA), transfers governed by Standard Contractual Clauses.
• Resend Inc. (transactional email delivery, USA), transfers governed by Standard Contractual Clauses.
• Google LLC (Google Analytics 4, USA), only where you have consented to analytics cookies. Transfers governed by Standard Contractual Clauses. IP anonymisation is enabled.

Where we are engaged to prepare and submit a grant application, we share the information necessary for that dossier with the competent granting authority (for example VLAIO or a European programme office), acting on your instructions and with your knowledge. We may also disclose personal data where required by law, court order or a competent regulatory authority.

7. Your rights under the GDPR

• Right of access (Art. 15)
• Right to rectification (Art. 16)
• Right to erasure (Art. 17)
• Right to restriction of processing (Art. 18)
• Right to data portability (Art. 20)
• Right to object (Art. 21)
• Right to withdraw consent at any time, without affecting the lawfulness of prior processing.

To exercise any of these rights, contact us at hello@venturecampus.com. We will respond within one month. You also have the right to lodge a complaint with the Belgian Data Protection Authority (gegevensbeschermingsautoriteit.be).

8. Cookies and tracking technologies

Our website uses cookies in the following categories, managed through our consent banner:

• Strictly necessary cookies: required for the site to function, to secure our forms and to remember your cookie choice. These cannot be disabled.
• Analytics cookies (optional): anonymised statistics via Google Analytics 4, set only if you accept them.
• Marketing cookies (optional): set only if you accept, to measure the effectiveness of our campaigns. Until then, no marketing cookies are placed.

Google Analytics 4 uses IP anonymisation, with data transferred under Standard Contractual Clauses. For Google services we apply Consent Mode, so every Google signal starts denied until you accept the matching category. You can change or withdraw your cookie preferences at any time through the cookie settings. We do not use cross-site advertising cookies or social media tracking pixels.

9. Data security

We implement appropriate technical and organisational measures to protect your personal data, including encrypted transmission (HTTPS/TLS), access controls and regular security assessments. In the event of a data breach likely to result in high risk to your rights and freedoms, we will notify you as required under Art. 34 GDPR.

10. Links to third-party websites

Our website may contain links to external websites. This Privacy Policy does not apply to those websites, and we encourage you to review their own policies.

11. Changes to this policy

We may update this Privacy Policy from time to time. The date of the most recent revision is shown at the top of this page.

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